Proposal Submission Procedures
Proposal Submission Procedures
Funding Resources
Proposal Writing Tips
Additional Writing Tips
Grants Resources Center

A grant proposal is a legal document.  If awarded, it contractually binds both the funder and the College.  Because of this, any grant proposal that goes out from St. Thomas Aquinas College staff or faculty must undergo a review process, as follows:

Faculty members need to have their proposed project approved by their Division Chair and the Vice President for Academic Affairs

Staff members need their proposed project approved by their Supervisor.

All faculty and staff grant activity must be coordinated with the Director of Foundation and Community Relations.

This assures that we are all aware of what the proposal is asking and what it says the College will do in return, if the award is granted

Do’s and Don’ts

Do notify the Director of Foundation and Community Relations if you have a project that needs funding. You will need to complete a Grant Information Request Form.

Do provide a link to or a copy of the announcement if you are responding to an RFP or know which agency you plan to apply to.

Do ensure before you promote your project that it is well defined, scrutinized carefully by your division chair and/or supervisor, and vetted for its relevance to College priorities.

Do leave enough time, at least two weeks before the proposal's deadline, to have your proposal reviewed by the Director of Foundation and Community Relations.

Do search for grant opportunities on the Funding Resources site or contact the Director of Foundation and Community Relations if you need help in identifying funding sources.

Do consult with an Institutional Advancement officer prior to contacting people for raising money.

Do inform us of your contacts or connections with corporations or foundations, and after making phone calls, emails, visits, or after having met someone in the context of fund raising at a planned or chance social setting. Because, having a connection with a funder can improve chances of success by as much as 300%!

Do understand that as a representative of St. Thomas Aquinas College your contacts for fund raising purposes must be coordinated through the Office of Institutional Advancement.


    Don’t submit any written or emailed materials outside of the College’s approved submission process.

    Don’t despair if your proposal is not funded. It takes perseverance and good fortune to achieve a successful proposal. Most are declined!


St. Thomas Aquinas College
125 Route 340
Sparkill, NY 10976



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