Staff Positions

Thank you for your interest in our open Staff positions. St. Thomas Aquinas College is an equal opportunity employer. Candidates representing diverse ethnic and cultural backgrounds are encouraged to apply. Please apply for employment to the College office/division indicated in the individual position announcement. The application should not be sent to the Human Resources Office unless indicated.

Our Staff positions are listed in two categories, Administrative Professional positions (exempt) and Support Staff positions (non-exempt).

Administrative / Professional Positions

Associate Director of Athletics

The St. Thomas Aquinas College’s Athletic Department invites applications for the position of Associate Director of Athletics. Under the direction of the Director of Athletics, the Associate Director assists in the administration of the College Division II Athletic Program and the intercollegiate Athletic Program. In conjunction with the Director, the Associate Director serves as the liaison between the Faculty Representative and the Athletic Department.
The Associate AD assumes responsibility for the overall operation of the athletic department in the absence of the Director of Athletics. Assists in administering the NCAA Division II Intercollegiate athletics program for 9 male and 11 female teams, and four varsity sports. The qualified individual assists the Director in monitoring and coordinating all day-to-day aspects of the Intercollegiate Athletic Programs, which includes meeting with head coaches on a regular basis to monitor progress of each individual program. The Associate AD plans, organizes, and schedules weekly practice schedules for all athletic teams with appropriate input, i.e., input from other coaches, and coordinates game day assignment of game day officials and administrators for home athletic events. 
Head coaches work with the Associate AD with purchase orders for equipment and supplies, meal money, travel and recruiting expenses, as needed. They also work together monitoring the intercollegiate athletic schedules made by ECC and independent games.
Represents the College at conference, local, state, and national meetings. Serves ECC as an administrative support committee member. Assists the Compliance Director and the Director of Athletics in preparing and submitting to appropriate personnel the completed Equity in Athletics Disclosure Act (EADA) and NCAA reports as requested. Serves as a liaison with Residence Life, Housing and Dining Services. Assists Director of Athletics by executing initiatives and special projects, evaluating functions, practices, and the efficiency of facilities, and evaluating staff performance and providing leadership and guidance for personnel.
*Duties may include designation as Senior Woman Administrator and/or Title IX Deputy Coordinator.
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. 
-Bachelor’s Degree required, Master’s Degree preferred, preferably in physical education, recreation, or related field
-Knowledge of NCAA rules/regulations
-Min. 4 years coaching experience
-Min. 1 year administrative experience in college/university environment
Application Process:
Please submit a cover letter and resume with three professional references to: Ms. Nicole Ryan, Director of Athletics, [email protected]. Review of applications begins now and will continue until the position is filled.

(Posted 02172020)

Assistant Director of Admissions for Transfers, Graduate and International Student Programs

The Assistant Director of Admissions schedules visits and travels to colleges within an assigned territory; initiates follow-up recruitment with prospective applicants; continues development of the prospective applicant through the applicant stage, and successfully through enrollment.

The successful candidate will evaluate transcripts and applications, as well as conduct meetings with prospective applicants as needed. Additionally, they are expected to work closely with Directors, Deans, and additional departments throughout the application and enrollment process of transfer, international, and graduate program applicants. They are expected to plan and assist in the planning of on-campus recruitment programs such as Open House, Accepted Students Day, Group Visits, Summer BBQs and a host of other recruitment events.  

The Assistant Director of Admissions is expected to maintain knowledge of international student rules and regulations as they pertain to the policies for F1 institutions. These responsibilities include providing leadership for, and coordinating the development of on-campus procedures and policies which facilitate the arrival and adjustment of international students.  

Assist international students throughout the recruitment and enrollment process by providing assistance with international student application process, which includes the I-20 and Visa interview process. Must communicate with international students through Skype calling and other technology to replace standard contact as needed.
The Assistant Director of Admissions maintains the databases for prospect and applicant information within SEVIS, Salesforce CRM, and SCT Banner Software systems, and must be able to generate communication and letters for recruits and applicants.  

The Assistant Director of Admissions will also learn the financial aid process in order to be able to counsel families on the process. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Bachelor's Degree is required. Applicants must have excellent verbal, written, computer word processing, and spreadsheet skills. Applicant must be willing to learn new programs such as Salesforce, SCT Banner, and MS Access. Applicants must have valid automobile driver's license. The College seeks a responsible individual who can work as a team member and be independent at times. Counselors travel within an assigned territory and are given a high level of responsibility. 
Counselors visit with high school students, guidance counselors, and parents of students. Must be able to represent the College's values, and maintain a high level of professionalism. Excellent benefits package and competitive starting salary. Benefits include graduate tuition remission. Bilingual applicants are encouraged to apply.  

Application Process:
To respond, please complete and submit
employment application. Also include a cover letter and resume to: Samantha Bazile, Director of Admissions, EMAIL [email protected] or FAX 845-398-4372.

Review begins now and will continue until the position is filled.

(Posted 02032020)

Senior Library Assistant/Circulation Technician – Evenings & Weekends
The full-time, 12 month Senior Library Assistant/Circulation Technician is responsible for the supervision and closing procedures of the library facility and services and operations during evening and weekend hours when librarians are off duty. Reporting to the Library Director, the Senior Library Assistant provides assistance to patrons in circulation desk services. Strong computer skills required, including proficiency with Microsoft Office and Excel.

-College degree preferred, or in lieu of degree, 3 years of library experience.
-Familiarity and experience working with an integrated library system helpful.
-Requires previous library experience and knowledge of the Dewey Decimal system.
-Occasional lifting of items weighing up to 35 pounds (i.e. files and paper) is expected.  
-The individual must be computer literate with Microsoft Office and Excel 10.  Must have excellent customer service skills with ability to interact with a diverse population of students, faculty and staff.  

Application Instructions:
To apply, submit an
employment application, cover letter and resume with three references to Ms. Virginia Dunnigan, Director of Lougheed Library, at [email protected]. Review of resumes will begin immediately and continue until the position is filled.

(Posted 02032020)

Director of Alumni Relations

The qualified candidate will lead the College’s relationship with alumni and graduating class to increase financial support for STAC’s students and programs year after year, exceeding the previous year’s contributions to the Annual Fund.

  • Understand alumni needs, interests and past support in order to develop, enhance and lead programs, services and engagement with alumni.
  • Develop and lead specific programs such as Hall of Fame dinner, other activities
  • In collaboration with peers such as Faculty, Academic Deans, and Administrative staff develop new programs, services, and offerings that are meaningful and relevant to alumni and STAC
  • Maintain and grow a constantly updated database (e.g. community management) of addressable alumni in order to target messaging and communications via email, written correspondence, postings on social channels and platforms to increase alumni engagement with the College; and create further ways for alumni to contribute
  • Network with peers at other colleges and universities to raise the college’s alumni affairs activities towards best in class operations


  • Previous experience as the Lead or Assistant Director of Alumni Affairs
  • Track record of increasing financial contributions and engagement with alumni. Someone who believes average is awful
  • Outgoing collaborative, emphatic style and personality
  • Experience in overseeing, managing community (database) management, and related analytics and insights to enrich the database and targeted engagement and messaging
  • Understanding of social media and e-platform content development and deployment

Application Process:
Submit resume and cover letter with three professional references to Dr. Jacques Tortoroli, Executive in Residence, [email protected].

(Posted 01172020)

Mentor, Pathways Program (Part-time)

Responsibilities involve developing and providing delivery of services to students with learning disabilities, which include helping students develop and apply different strategies to their course work to compensate for their learning disability and/or attention deficit disorder; assisting students in their self-advocacy with faculty, administrators, staff, and other students; and assisting in counseling and advising students in academic areas. The qualified individual will work a varied part-time schedule, including days/evenings – 440 hours total per academic semester.

Bachelor’s degree in Psychology, Education, or related area, with additional relevant graduate coursework; Master’s in Psychology, Education, or related area preferred. Teaching and/or tutoring experience at the high school or college level. Excellent written and verbal communication skills; ability to work with and demonstrate respect for a diverse group of students, faculty, staff, and parents.

Application Process:
Complete an
employment application, cover letter, resume, and three professional references to: Dr. Richard Heath, Director of Pathways Program, St. Thomas Aquinas College, [email protected] or (845)398-4229 (fax). Review of resumes will begin immediately and continue until the position is filled.

(Posted 09262019)

Support Staff Positions

Human Resources Assistant (Part-Time, 25 hrs/wk, 12 months/yr)

Part-time position in Office of Human Resources: 25 hrs/wk, 12 months/year.  

Individual with good computer and general office skills to maintain personnel records, administer student employment function, maintain various information in HRIS (UltiPro), and perform a variety of other HR related tasks.  

-Requires knowledge of MS Word/Excel 2010. 
-Must be detail oriented/accurate.
-Team player and able to communicate effectively with students, faculty, staff and supervisors.
-Requires some flexibility regarding work schedule.  
-Confidentiality a must.

Application process:
Complete and download employment application. Submit with cover letter and resume to Ms. Niki Rambias, Assistant Director of Human Resources, [email protected].

(Posted 02032020)


The College is seeking a full time, 10 month (44 week) qualified individual to join the Campus Safety Department. The individual would be a member of the nationally accredited campus safety and security team. As part of the safety and security team, the person would be responsible for providing for a safe and secure school environment, fostering an optimal learning environment, and acting as a deterrent to unsafe or poor behavior by patrolling the campus, monitoring student behavior, enforcing school and college policies/procedures, intervening in physical encounters, monitoring security cameras, monitoring visitors, reporting unsafe or unhealthy conditions, and assisting administrators and/or public officials with emergency or investigative situations. Position will require varying work hours and days including evenings and weekends. The primary assignment will be working in the access control booths from 8:30 pm to 5:00 am. 

Requires valid driver’s license; NYS security guard registration; ability to meet physical demands of position, and ability to effectively communicate with others. Knowledge/use of computers and Microsoft Applications beneficial.

Application Process:
Please submit resume, cover letter, and employment application to Mr. James Nawoichyk, Director of Safety and Security at [email protected].

(Posted 12192019)


Responsible for providing for a safe and efficient mode of transportation for the St. Thomas Aquinas College Community. Transportation will be coordinated using St. Thomas Aquinas College Vehicles or rented/leased vehicles. Conducts a safety inspection of the assigned vehicle prior to operation. Maintains records of work performed. Provides information and general assistance to the STAC Community.


  • High school diploma or equivalent
  • Must possess a valid driver’s license issued in the United States and be allowed to legally operate a motor vehicle.
  • Minimum of two (2) years driving experience
  • Experience driving vans and larger vehicles preferred
  • Successfully complete a driver’s history check, criminal background check, employment history check, and reference check.

Application Process:
Send application and 3 names/contact information for 3 professional references to Mr. James Nawoichyk, Director of Safety and Security at [email protected].

(Posted 11282016)

Campus Safety & Security Officer

Responsible for performing activities to ensure the safety and security of all students, faculty, and staff, guests, and campus facilities, and to enforce college policy/procedure as well as applicable local, state, and federal laws. Interact with local law enforcement as necessary. Individual must maintain a flexible work schedule. Primary work hours will be evenings, nights and weekends.

Requires valid driver’s license; NYS security guard registration; ability to meet physical demands of position and ability to effectively communicate with others. Knowledge/use of computers and Microsoft applications beneficial.

Application Process
Send application and three names/contact information for three professional references to Mr. James Nawoichyk, Director of Safety and Security at [email protected].

(Posted 09302016)