Title
Employees

St. Thomas Aquinas College is known for being a caring community, one in which every individual matters. We know that, as a community, we can most effectively respond to the crises we have faced this year by looking after each other and working together for our common good.

Please see the below for additional information pertaining directly to staff members:

COVID Mitigation Plan
Cleaning and Disinfection
Health and Wellness Services
Personal Protective Equipment (PPE)
Office of Human Resources/Office of Accessibility
Office of Information Technology

If You See Something, Say Something


STAC COVID Guidance: Summer 2021

The following expectations have been implemented, effective May 25. Please monitor email and check the STAC website regularly, as guidance will be updated as conditions change.

NYS COVID Guidance dated 4/27/21. 

Vaccination
STAC encourages all members of the College community to become vaccinated, unless an individual’s personal medical condition or religious beliefs compel otherwise. We will continue to offer vaccination clinics on campus periodically.

Vaccinated individuals may submit COVID Vaccine Documentation via this link.

Anyone who chooses to live in STAC residence halls this summer must receive and submit documentation of COVID vaccination. Exemptions from vaccination requirements must be approved by STAC Health and Wellness. Residents may host guests (other students who are currently living in the residence halls), according to existing residence hall policies, as long as all individuals involved are vaccinated. Falsely reporting vaccination status may result in disciplinary proceedings for employees and students.

Masks are not required for vaccinated people outdoors or indoors, except as stipulated in this document.

Daily Health Screening
All members of the STAC community (individuals who have a stac.edu email address) should complete the daily health screening in the STAC Engage app. The app is being updated to allow identification of those who voluntarily submit vaccination information.

Those individuals on campus for camps/summer programs should follow the guidance in the camps section below.

Guests/visitors should coordinate their visit with their host department and Campus Safety and follow stated guidelines.

International Travelers
International travelers are required to follow NY state guidance with additional stipulations, as follows:


Camps On Campus


Campus Facilities


COVID Testing
Will not be conducted except for a specific reason, as determined by: Health and Wellness Services, or Athletics, or Campus Safety.


COVID MITIGATION PLAN

Please view our College's comprehensive summary of the COVID protocols which we have implemented.

(Please note, this summary is refreshed as new information comes in and is subject to change.)


Cleaning and Disinfection

The Facilities Management team, in cooperation with the College’s Cleaning Services provider, ARAMARK have adopted cleaning and disinfection protocols that comply with guidelines from the CDC for preventing the spread of COVID-19.

The custodial cleaning program follows the CDC’s cleaning and disinfection guidance to clean high touch-points such as door handles, banisters, elevator buttons, public areas and restrooms. Cleaning and custodial staff have also increased the frequency of cleaning and disinfection activities across campus as an additional preventive measure.

All academic building restrooms are cleaned by custodial staff at least twice each day. In restrooms where windows can be opened, they will be left open to increase airflow to the outside. Appropriate cleaning and disinfection supplies are provided throughout campus for shared/frequently touched surfaces. UV lights to disinfect high-traffic areas are used and monitored by properly trained staff. Hand sanitizer stations and disinfectant wipe dispensers are installed in all STAC classrooms and other areas throughout the campus. Hands-free bottle filling water fountains will remain operational. Non-hands-free water fountains will not be in service at this time. Classroom furniture is placed appropriately to maintain adequate social distancing. Plexi-glass barriers have been installed where appropriate. To increase filtration efficiency and improve air quality, all MERV-8 filters utilized in campus HVAC systems have been replaced with MERV-13 filters where possible.

For instances in which there is a positive COVID-19 case, all spaces, such as offices, classrooms, bathrooms, common areas, heavy transit areas and high touch surfaces, that the individual encountered will be cleaned and disinfected, as per CDC guidelines on “Cleaning and Disinfecting Your Facility.” Any individual who screens positive for COVID-19 exposure or symptoms must be immediately sent home, to their residence, or to the designated quarantine or isolation location with instructions or arrangement for health assessment and testing. The College will immediately notify the state and local health departments of a confirmed positive case by an individual on campus.


Health and Wellness Services


Wearing a mask is an easy and effective way to help prevent transmission of COVID-19, especially when used in combination with social distancing, frequent handwashing, and daily health screening. STAC community members should wear a mask anytime they are in a public space, including classrooms, hallways, stairwells, elevators, shared offices, restrooms, parking lots, sidewalks, and other shared spaces. Employees do not need to wear a mask when in a private office or work space, but should put their mask on if someone enters that space.

Face masks are required in classrooms at all times. Resident students residing in the same room (roommates) will not be required to wear a face mask while together in their campus residence rooms. St. Thomas Aquinas College will provide all employees and students with three reusable cloth face masks. Individuals will be allowed to use their own face masks, if they are acceptable. Additional PPE such as face shields, KN95, gowns, and gloves will be provided depending on activities and exposure risks. The College will have an adequate supply of face masks, and other PPE on hand should replacements be needed.

Everyday preventive actions should be practiced such as keeping social distance, proper hand washing, and wearing a face mask. The College will have disinfectant wipes and hand sanitizer dispensers in every classroom as well as throughout the campus in other high touch areas. The College will train employees and students on how to adequately put on, take off, clean (as applicable,) and discard PPE, including but not limited to appropriate face masks. See CDC guidance for additional information.

Employees who are unable to wear a mask due to a disability or medical condition should contact Anne Schlinck, Director, Disability Services at [email protected] or (845)398-4087.

It is imperative to use your face mask correctly, please review How to Safely Wear and Take Off a Face Mask.


office of human resources/OFFice of Accessibility

The Office of Human Resources takes the health and well-being of all our faculty and staff very seriously. With your help, we hope to provide a meaningful and substantial experience for our students this upcoming year. Below you will find a link with temporary policies to combat the COVID-19 health pandemic. Each of the below policies has been drafted to help safeguard ourselves and each other. They may be amended from time to time, but we will notify you of any changes and update accordingly.

Lastly, we do not underestimate the additional stress and anxiety this current situation has put on us all. Please remember to reach out to each other, to be compassionate during this time and to seek professional help, if needed. The Montefiore Nyack Hospital Employee Assistance Program is just a phone call away at (845) 638-8880, and is offering virtual sessions.

Daily Self Health Checks/Log
If you are expected to be on campus, prior to coming, you will be required to complete a self-health check.  All employees are responsible for conducting their own self-health check logs, including taking their temperature.  The College is using the STAC Engage app to monitor submissions.  Please follow the directions within the link to download the app today.  Once you complete a health check you will be able to open your pass directly on the app itself. You will also receive an email to your STAC email address with a copy of your “green” or “red” pass.  If you receive a “red” pass, please stay home, contact your supervisor and reach out to your healthcare practitioner for further instructions.

In addition to experiencing any COVID-19 symptoms during this time, please note the College is taking everyone’s health and safety extremely seriously.  If you are exhibiting any symptoms of sickness, you should notify your supervisor, then the Director, HR, Maria Coupe at [email protected] or (845)398-4044, and stay home.  If you come to work your supervisor has the right and responsibility to send you home if you seem unwell.

Notification if COVID+ / Exposed to COVID+ Individual
If you have received a positive COVID-19 test result outside of STAC's "Vault" testing or have been notified of being in contact with someone who tested positive for COVID-19 outisde of STAC's Contact Tracing procedure, please contact Maria Coupe at [email protected] or at (845) 398-4044 immediately and do not report to work, or leave work immediately. You will be required to follow the CDC recommendations on when you can return to work.

Contact Log
In order to aid in our tracing requirements, each individual will be responsible for keeping a log of visitors to their office/department. This should include date and time of visit, name and title if STAC employee, and name and phone number if visitor/student. In addition to keeping track of visitors, you should maintain a log of anyone you have spent more than 15 minutes of time with, regardless of maintaining six feet of distance and/or wearing a face mask.

There will be more information regarding this in the coming months. 

Visitor Policy
Until further notice, the College will follow this detailed policy.

Restrooms
In order to promote social distancing the College has put “Vacant/Occupied” signs on non-single use bathroom doors. The number of signs indicates the number of individuals allowed in the restroom at one time. Please move the sign from “Vacant” to “Occupied” when entering, and slide the sign back to “Vacant” when you exit the restroom. It is very important to wash your hands for at least 20 seconds after using the restroom. We understand that individuals may forget to turn the sign when they exit, please be understanding during this time and if you have been waiting for 1-2 minutes, knock and slowly enter. If nobody is in the restroom, feel free to enter.

Copy Machine
Antibacterial wipes will be provided in all copier/scanner areas. Please wipe down the copier keypad and lifter lid handle when you are finished using the machine. Place the used wipe in the trash can before leaving the area. Do not remove these wipes from these areas. If you notice wipes are low, empty or missing, please submit a maintenance work order.

Copy machine areas are considered communal areas, you must wear your mask at the copy machine at all times. If the copy machine is being used by another individual, please be thoughtful and keep six feet of distance and/or ask when they will be finished and return later.

Cleaning Personal Workspace
Although we contract our facility cleaning with ARAMARK, they are not responsible for cleaning our personal workspaces. Antibacterial wipes will be provided throughout the campus, and you are expected to wipe down your desk, phone, keyboard, mouse and other personal workspace items frequently. Our recommendation is at minimum once per day.

Elevator Use
Elevators should be used as needed only, stairs would be preferred during this time. Since social distancing is not possible in our elevators, only one individual should be in the elevator at a time. A mask must be worn while using elevators.

Driving College Vehicles
Employees who drive College vehicles should bring antibacterial cleaning wipes to clean door handles, steering wheel, and vehicle controls before and after use. Take care not to leave alcohol-based hand sanitizers and cleaning wipes in hot cars as they may be flammable when left in the hot sun. Additional guidance will be provided regarding passengers in college vehicles.

Mailroom:

Outgoing Mail:

Packages:

Fitness Center
The Fitness Center will not be available for faculty and staff during this time. We will communicate when we are able to offer this benefit again.

Kitchenettes / Water Coolers / Refrigerators / Coffee Makers
Employees are encouraged to limit use of kitchenettes, water coolers, refrigerators, and coffee pots on campus in order to prevent the spread of COVID-19. Some suggestions that may help employees limit use are:

However, in the event than an employee needs to use a kitchenette, water cooler, refrigerator, or coffee pot,  the following guidance must be followed:

Please note that disinfecting wipes are not food/beverage-safe. Therefore, do not use disinfecting wipes on surfaces that will come into direct contact with your food or beverage (e.g. your coffee cup, your water bottle, or utensils like forks). Instead, always wash food and beverage containers with soap and water and rinse thoroughly.

Please also note that prior to eating or drinking anything prepared in or stored in shared equipment, employees should wash their hands thoroughly with soap and water, or use an alcohol-based hand sanitizer. Employees should do this prior to eating or drinking in general, but especially after using shared equipment.

Office Candy Dish
If you have a communal candy dish on your desk/in your office, please remove it.

Office of Accessibility Employee Accommodation Requests 
We understand that many workplace policies and procedures have changed. Please notify Maria Coupe, Director, HR at [email protected] or (845) 398-4044 as soon as possible if you believe you will need a reasonable accommodation based on a medical condition during this time. You will be required to complete the Employee Disability Accommodation Request Form via your STAC email address and provide supporting documentation.


INFORMATION TECHNOLOGY (IT DEPARTMENT)

The Office of Information Technology will continue to provide technical support to students, staff, and faculty, both on campus and remotely. The IT Department can be reached through the Help Desk at 845-398-4064, Monday-Thursday from 8:00am-7:00pm, and Friday from 8:00am-4:00pm. 

On-Campus Computing will be provided and have a limited number of workstations for student usage, rearranging computers in all computer labs following social distancing parameters. Computers will be made available in the Library and Digital Media Labs. Laptop computers will be provided as part of the annual computer upgrade process. This will provide greater versatility and enhance remote working, instructions, and provide standardized equipment to employees. Departments with special technology needs for employees working remotely will be handled on a case by case basis. IT will utilize a VPN (Virtual Private Network) to allow remote access to the college’s network. The telephone system, which allows for remote use through an app, will remain the same.

Technology is being added to classrooms to allow for video conferencing and synchronous teaching and learning. This is critical to ensure that social distancing protocols during face-to-face courses are adhered to while also allowing students to simultaneously participate in courses remotely.


Help Stop the Spread of COVID-19 and Keep Our Community Safe!

If you see something, say something! The College has instituted many COVID-19 health and safety policies and protocols to keep everyone in our STAC community safe. If you see someone on campus who is not following the health and safety guidelines we have put in place, please complete this form to let us know.